Workshop Management Made Simple
OwlGMS is garage management software that replaces paperwork, eliminates no-shows with automated WhatsApp alerts, and gives you real-time visibility of every job in your workshop.
Connecting technicians and vehicle owners
OwlGMS translates complex mechanical findings into clear digital reports that customers actually understand, building trust and speeding up approvals.
Plain-English Reports
Built for speed on the workshop floor with a simple UI that avoids confusing technical clutter. Mechanics and customers love it.
WhatsApp Automation
Stop chasing customers. Send automated reminders and approval links directly to their WhatsApp with photo evidence included.
Live Workshop Tracking
See every job, part, and technician in real time. Know exactly what's happening across your workshop at a glance.
Features Built for UK Workshops
Everything you need to run a modern garage, from MOT scheduling to customer approvals.
Digital Job Cards
Create, assign, and track repair and MOT jobs from a single dashboard. Replace paper job cards and whiteboards with a live digital view.
Technician Mobile App
Technicians capture findings, photos, and videos directly from the workshop floor on any device -- phone, tablet, or desktop.
Customer Approval Workflow
Send digital approval requests with photos and videos of issues found. Customers approve via a secure link -- no more chasing phone calls.
DVSA MOT Integration
Pull live MOT history and advisories from the official DVSA API by registration number. See previous test results and mileage history instantly.
Parts & Invoicing
Track parts per job, generate invoices, and log payments. Keep everything linked to the job for full financial traceability.
Full Audit Trail
Complete activity logging for compliance and dispute resolution. Know exactly who did what and when throughout the entire repair process.
How It Works in 3 Steps
From vehicle check-in to customer approval -- streamlined and digital.
Create & Assign
Book the vehicle in, pull DVSA history automatically, and assign the job to a technician from the dashboard.
Inspect & Record
Technicians capture photos, notes, and findings on their phone. Everything is timestamped and logged automatically.
Approve & Pay
Customers receive a WhatsApp link with photos and plain-English descriptions. They approve, you start work -- no phone calls needed.
Clear Repair Summary
Simple, non-technical explanation of our findings:
Front Brake Pads
£115.00Your brake pads are thin. For your safety, we recommend changing them today.
Transparent Approvals That Build Trust
OwlGMS connects your workshop with vehicle owners in a way they understand. Instead of technical jargon over the phone, customers get clear photo evidence via WhatsApp and approve work with a single tap.
Timestamped Records
Every finding is recorded with photos and timestamps for a complete digital service history.
Faster Approvals
Automated WhatsApp messages with secure approval links mean customers respond in minutes, not hours.
What UK Garages Say About OwlGMS
"Since moving to OwlGMS, we've practically eliminated no-shows. The WhatsApp automation is a game changer -- customers approve work within minutes of receiving the link."
"The live workshop board gives me complete visibility of my techs. Record-keeping has improved massively, and customers love the clear photo reports."
Frequently Asked Questions
How does garage management software help with customer trust?
OwlGMS translates technical findings into plain-English explanations paired with photos. Customers receive a secure link via WhatsApp where they can review each item, see evidence, and approve or decline work -- building confidence and transparency.
Is WhatsApp automation included with OwlGMS?
WhatsApp automation is available on our Professional and Enterprise plans. It sends booking reminders, approval requests with photos, and status updates directly to customers -- significantly reducing no-shows.
What is garage management software?
Garage management software is a digital system that replaces paper job cards, whiteboards, and spreadsheets. It lets you manage bookings, track jobs through your workshop, record findings with photos, handle invoicing, and communicate with customers -- all from one platform.
Can I manage MOT bookings with OwlGMS?
Yes. OwlGMS integrates directly with the DVSA MOT History API to pull live test results, advisories, and mileage history by registration number. You can schedule MOT tests, send automated reminders, and track results from the same dashboard you use for repairs.
Can I migrate data from my old garage system?
Yes, we offer free onboarding and data migration. We help you move from paper-based or legacy systems to a modern digital workflow as smoothly as possible.
How much does garage management software cost?
OwlGMS plans start from £49/month for small garages (up to 2 technicians). The Professional plan at £99/month includes unlimited technicians, WhatsApp automation, and advanced reporting. Enterprise pricing is available for multi-site operations.
Ready to modernise your workshop?
Book a free 20-minute demo and see how OwlGMS can save you hours every week.